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- Delivery/removal of equipment and exhibits
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Delivery/removal of equipment and exhibits
Attention! EXPOCENTERE Fairgrounds is located in an area with limited freight traffic inside the Third Transport Ring (TTR), therefore, to enter the territory of the complex, freight vehicles with a carrying capacity of more than 1000 kg must obtain a pass. Entry/exit passes are issued for daytime hours. There is no check-in at night! Overnight parking on the territory of the exhibition complex and adjacent areas is not provided.
Applications for passes can be submitted only electronically using the Portal of state and municipal services (functions) of Moscow. Current entry rules are published on the city website https://www.mos.ru/otvet-transport/kak-oformit-propusk-dlya-gruzovogo-transporta/
- Step 1
Read the procedure for Admission of Cargo Transport to the Area Within the Moscow Third Transport Ring here and get the pass.
- Step 2
- Prepare required papers.
- 1) A general power of attorney (D.01) or a power of attorney (D.01À).
- 2) Three copies of the Delivery/Removal Permit Application/Letter (D.03).
The D.03 letter should be issued on a company letterhead or a consignment note, and signed and stamped by the company CEO. In addition to imported exhibits and equipment the letter should include all delivered consumables and promotional items.
- Step 3
Authorisations
- 1. Signal-1, organisation providing services in the field of fire safety
– obligatory for exhibits, stand structures and materials. - 2. Expoconsta OOO
– obligatory for stand layout, number of floors, stand structures, construction elements and materials, electrical and plumbing works, rigging and suspending from beams and other pavilion elements, etc. - 3. Expocentre AO:
– in case of general overload, excess of weight of a single exhibit, and if an exhibit is not well balanced and needs special fasteners;
- in case of demonstration of potentially hazardous technological processes or equipment. - 4. ExpoWesTrans OOO: handling of bulky (oversized) cargo
- 1. Signal-1, organisation providing services in the field of fire safety
We are glad to inform you that a personal account has been created for the convenience of the exhibition participants.
Now you can:
1. Issue online:- Exhibitor passes;
- One-time vehicle passes;
- Application for publication in the Exhibition Official Catalogue;
- Order additional services;
- Work and service passes (for exhibitors-self-builders, construction and installation companies).
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One-entry vehicle passes are issued in:
- Service Bureau (only during mounting period)
- Pavilion Management (pavilion where your stand is located)
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If your stand is located in Pavilions No. 5, Central, Centr-Forum, temporary pavilions on the Krasnopresnenskaya nab. side and open-air sites, you can receive a one-entry vehicle pass in the closest pavilions (see the table below) or at Service Bureau.
| Pavilion | Where to get a pass | Phone |
|---|---|---|
| Pavilions | Service Bureau | |
| Pavilions No.1, Central | Pavilion No.1 | |
| Pavilions No.2, No.8 | Pavilion No.2 | |
| Pavilion No.5 | Pavilion No.5 | |
| Forum Pavilion, Centr-Forum | Forum Pavilion | |
| Temporary pavilions on the Krasnopresnenskaya nab. side | Pavilion No.5, Forum Pavilion |
Opening hours of all pavilions during build-up, dismantling and exhibition running periods are from 8:00 a.m. to 8:00 p.m.
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You can receive one-entry vehicle passes beforehand or during the build-up period in Service Bureau or in a pavilion management from 8.00 a.m. to 7.30 p.m. During the dismantling period, one-entry vehicle passes are issued only in a pavilion management.
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During the dismantling period, one-entry vehicle passes are issued only in the management of the pavilion where your stand is located.
To have a one-entry vehicle pass issued you have to submit:
- – a general power of attorney (D.01) or a power of attorney (D.01À),
- – two copies of the Delivery/Removal Permit Application/Letter (D.03).
In case of additional delivery of advertising and consumable materials during the exhibition running, you can also receive a one-entry vehicle pass in the management of pavilion where you stand is located.
Additional delivery of exhibits during the exhibition running is allowed from 8.00 a.m. to 9.30 a.m and from 6 p.m. to 7.30 p.m..
It is mandatory to inform drivers and those accompanying the freight about the Rules for the Use of Vehicles at Expocentre Fairgrounds and the procedure of loading/unloading works.
Expocentre enforces access control and the company’s regulations which are mandatory for all those on the territory of Expocentre Fairgrounds.
Delivery access (Build-up )
From 8 a.m. to 7.30 p.m.* with paid-for passes
Removal access (Dismantling)
On other days from 8.00 a.m. to 7.30 p.m.*
On other days from 8.00 a.m. to 7.30 p.m.*
During built-up and dismantling periods in the process of loading/unloading, parking of light vehicles is allowed only in special parking areas.
Once the exhibits and equipment have been unloaded/loaded, the vehicle must leave the venue immediately.
Overnight parking of light vehicles at Expocentre Fairgrounds is prohibited.
All exhibits must be delivered to the exhibition site not later than 1 hour before the end of the official build-up time of the last build-up day. On the last day of the build-up period, one hour before the end of the build-up works, all goods (exhibits) must be unpacked, and empty packaging and construction leftovers must be removed from the venue.
For build-up and dismantling periods you can get a chargeable pass for the exhibitor’s light vehicle. It allows the exhibitor’s vehicle to be at Expocentre Fairgrounds from 8 a.m. to 8 p.m. In case of build-up prolongation, the pass is valid till the end of the build-up period.
During the build-up period, light vehicles with one-entry passes are allowed to Expocentre Fairgrounds starting from 3 p.m.!
If you have a one-entry vehicle pass issued in advance:
- Step 1
Hand over your one entry pass to a security guard at the entrance gate. The pass should be duly completed and stamped by Expocentre’s department which issued the pass.
- Step 2
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Proceed to a security check when directed by the security guard. All vehicles and freight are subject to check by a k9 unit.
Compliance with the instructions of the dog handler is mandatory!
- Step 3
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After the security check, when directed by the security guard, proceed to your pavilion if there are free spaces near it. Security personnel will inform you about the possibility to drive up to the pavilion for loading/unloading.
Compliance with the instructions of security personnel regulating the traffic is mandatory at Expocentre Fairgrounds!
- Service Bureau,
+7 (499) 795-37-79